Elections of doctoral student representatives

On December 5, 2024, doctoral students from the 10 Doctoral Schools gathered in the Pays de la Loire Doctoral College are called to elect their representatives to sit on the Council of their respective ED.

Doctoral students are called upon to elect their representatives in the Council of their Doctoral School

In each of the councils of the 10 Doctoral Schools (ED), the representatives of the doctoral students are elected by direct suffrage, by single-round list ballot with proportional representation with distribution of the remaining seats to be filled according to the rule of the largest remainder, with the possibility of incomplete lists and without mixing. The vote is secret.

1. Why become a doctoral student representative?
2. How to compose a list of candidates?
3. How and when to submit a list of candidates?
4. How to vote?

Why become a doctoral student representative?

It is essential that doctoral students are represented in decision-making bodies such as the Council of your Doctorla School, which assists the Director in their strategy and decisions.

The doctoral student representatives intervene on all subjects covered by the ED and particularly have an intermediary role between the management of the doctoral school and all the doctoral students of the ED.

• They constitute a force for proposals to energize and enrich the scientific life of the ED, to report any problems encountered by doctoral students and to suggest ways of improving the various systems provided by the ED.
• Representatives may be alerted by doctoral students who are experiencing more or less serious professional difficulties; they have a duty to provide support and guidance to the relevant structures on these issues, and to alert or report to the bodies or systems specifically provided for in this area within their establishment or the ED.

The mandates of the doctoral student representatives last for 2 years. This investment as an elected official allows you to count as training hours by submitting an equivalence request.
To learn more about the subject of doctoral student representation: Le doctorat à la loupe, fiche n°17 de l'ANDès

How to compose a list of candidates?

• At least 1 candidate from 2 geographical sites where the ED is located (see table in article 3);
• The same list must include candidates registered in at least 2 different establishments;
• The same list must include candidates from at least 2 different specialties.

• The lists of candidates are composed alternately of one candidate of each sex;
• Candidates are ranked in order of preference , without mentioning holders or substitutes;
• The lists may be incomplete, with a minimum of 2 candidates. They may include a number of candidates at most equal to the total number of seats (full members plus alternates, see table in article 3) to be filled.

How and when to submit a list of candidates?

The deadline for submitting applications is Thursday, November 28, 2024 at 12:00 am (noon).

Applications must be sent by email (date of receipt being proof) to the ED management, or hand-delivered to the ED address; a receipt for submission of application will be issued.
The submission must contain:

• The candidate list (PDF form);
• The individual declaration of candidacy signed by each candidate (PDF form);
• A copy of the student card or, failing that, a certificate of education accompanying each individual application;
• The professions of faith (optional) must be in A4 format, on one double-sided sheet. They must be sent electronically as PDF files to the generic address of the ED. The professions of faith will be published on the websites of the EDs concerned.

After verifying the eligibility of the list, the Doctoral School issues a receipt via email.

How to vote?

Voting will take place electronically via the Belenios application.

• Before the ballot opens, doctoral students will receive an email at the email address provided to them by their doctoral registration institution.
• This email will contain a code to access the poll on Belenios.
• At the time of voting, they will be asked to confirm their identity via a second code sent to their institutional email address.

It is not possible to vote by proxy.

• Main organizer:
  college.doctoral@doctorat-paysdelaloire.fr
• Acces to Belenios here

• Electoral note for renewal of ED's councils - ED 2024
• Role of representatives within ED Councils
• Pour aller plus loin sur le sujet de la représentation des doctorants : Fiche n°17 de l'ANDès
• Belenios User Guide

• PDF form : dépôt de liste de candidat·e·s
• PDF form : déclaration individuelle de candidature
   
• Electoral lists by ED (to come)
• Lists of candidates by ED (to come)
• Results lists (to come)